ClubTab – Help & Guide

1Getting started (setup)

On first launch you set a 4-digit admin PIN. It is your master PIN: use it to reset forgotten co-admin PINs and change protected settings.

• Enter the admin PIN twice (set & confirm).
• Pick your language via the flag at the top right.
• Then tap Add examples for example categories and items in your language – or Start empty.

2Home screen

The home screen is your hub for every area:

• Start Hospitality – begin a new session.
• All Sessions – past and current sessions.
• Statistics – revenue and analysis.
• Debt Book – guests' open amounts.
• Settings – items, regulars & more.

3Start a session

Tap Start Hospitality and fill in:

• Host (required) – who runs the evening. Configured names appear as suggestions.
• Occasion (optional) – e.g. Club evening; add a new one via +.
• PIN for this session (optional) – protects the session with a swipe pattern.

Tap Create to open the overview.

4Overview & guests

The overview shows Total Revenue at the top (plus Expenses and Net once expenses are recorded). Guests are grouped into Open and Paid.

• Add a guest with the button at the bottom right (Add Guest) – type freely or pick a regular.
• On a guest tile: Settle Up (banknote icon) or Order (+).
• The ⋮ menu (top right) holds Change tile size, Expenses and Session Settings.

5Take an order

Tap the + button on a guest tile. Pick the category on the left (e.g. Drinks/Food) and the items on the right.

• Tap an item – the quantity shows as a badge.
• The basket at the bottom collects quantities (−/+) and the total.
• Tap Confirm to book the order.

6Settle a guest

Tap the banknote icon on the tile, or Settle Up in the guest detail. The detail lists all items and the total.

• Record the amount given via the denomination grid (0.1, 0.2, 0.5, 1, 2, 5 …) or Custom amount.
• Change is calculated automatically.
• Optionally Save as regular, then Paid.

The guest moves to the Paid section.

7Record expenses

Via the ⋮ menu → Expenses you record host costs, e.g. restocking. Each expense has a description and an amount.

• Add a line with Expense (bottom right).
• Expenses are offset on the overview as Net = Revenue − Expenses.

8Close a session & PDF

Tap the register icon at the top right → Close Session. You get a summary: guests (paid/open), Revenue, Expenses and Net.

• Report as PDF creates the session report (with VAT, close time and net).
• Any open tabs are moved into the Debt Book when you close.

9All sessions

Under All Sessions you find every session – grouped by month and searchable (by date, occasion or host).

• Tapping opens the session (closed ones are shown read-only).
• Per row: re-create the PDF or delete the session.

10Debt book

The debt book collects all open amounts per person across all sessions.

• Switch the Open / Paid tabs at the top.
• The total Total Open Tabs is shown at the top.
• On payment, open the entry and mark it paid.

11Statistics

Statistics show Total Revenue (incl. expenses & net), Revenue by Category, the most popular items and Revenue by Period (year/month).

12Settings (currency & language)

Settings is where you manage the master data:

• Club Name, Manage Items, Manage Categories (with VAT rates).
• Manage Regulars and Manage Occasions.
• Manage co-admins – their PIN unlocks admin actions.
• Export / Import Data and Export sessions (CSV of a date range).
• Currency (e.g. US-Dollar ($)) and Language selectors.